NHS Solution for Trusts & Hospitals

A GS1 compliant NHS Solution that will improve processes and efficiency, reduce costs, and manage your inventory with ease.

NHS Solution Epicor from Epaccsys

We have experience working closely with NHS Trusts and understand the challenges being faced; the introduction of GS1 standards, transparency and increasing pressure to improve efficiencies and reduce costs – all whilst offering the best care for patients, delivered in a safe and caring environment.

Our NHS Solution is a powerful, flexible, fully integrated system offering complete end-to-end supply chain management that will meet all of your demands, help you revolutionise the management your internal and external supply chains and ultimately the way your budget is spent. Poor consignment stock management and wastage will be a thing of the past.


We have created a unique web-based requisition and purchase order system specifically for NHS Hospitals. By having a central eRequisition system, and the ability to interface to central purchasing catalogues, individual hospitals can take control of their spending and cut costs by bulk purchasing, minimising stock levels and using consolidated purchase ordering for specific departments and wards.

Management have real-time, live dashboards, where they can analyse spend. Orders can be assigned to specific cost centres and approval routing managed using Epicor BPM (Business Process Manager). Users can follow orders seamlessly around the system, receiving notifications, with comments attached and delivery/promise dates updated.

Supply Chain & Inventory Management

The Inventory Management module is a key part of our NHS Solution. Unlimited information can be held against any inventory item to meet specific NHS hospital needs, including costs, quantities, and on-hand min/max requirements per specific location. The primary function is to manage the flow of items from incoming purchase orders to a central holding ‘warehouse’ location within the hospital before being receipted on to wards or allocated where stock levels are low. By using the standard GS1 barcodes and scanners with the system, the full lifecycle of all items, used or unused and individual cost can be recorded and stored for future reference.

Inventory Planning

Our NHS Solution delivers a powerful set of planning tools as standard to ensure adequate advanced planning. Reliable and accessible information means you can take firm control of inventory planning both estimating demand and proposing the supply of stock by generating job, purchase, and transfer order suggestions. Provide a truly proactive service, agreeing with clinicians what is needed and ensuring supplies are delivered at point of use.

For example, see future demand against scheduled operations and use this information to ensure required items and operating kits are readily available. Reduce the risk of stock outs, as well as overstocking and significant wastage – limiting any operations being postponed.

NHS Collaborative Procurement Partnership - Inventory Management Systems
eRequisitions Module For Epicor From Epaccsys

Key benefits

  • GS1 compliant – standard GLN and GTIN fields and PEPPOL integration
  • Budgetary dashboards – managers can see at a glance analysis of spend by department/ward

  • Automatic notification of stock replenishment and updates – reduction in expired stock and obsolescence

  • Web-enabled customisable e-procurement platform minimising key strokes

  • Customisable workflow and approval routing
  • Customisable screens tailored to specific users/groups
  • Live dashboards – full visibility of stock from top level to ward and shelf level
  • Powerful Google like search functionality for all data

  • Familiar easy to use Microsoft interface – written in the latest Microsoft Toolsets
  • ‘Out of the box’ interface with Microsoft Office Programs
  • Easily integrate 3rd party systems
  • Cost effect and flexible user licensing options

“Poole Hospital NHS Foundation Trust are excited to be working with Epaccsys on an essential new stock management approach. Epaccsys, an accredited GS1 software and services provider will implement ‘Epicor ERP’ software, enabling the NHS Trust to vastly improve the tracking and management of all inventory throughout the hospital. Fundamentally this will have great benefit to staff and patients by improving availability of items and at the same time reducing costs associated with holding stock for the Trust. The Epicor system has been deployed in thousands of businesses globally and with a locally based team, Epaccsys are the partner of choice for Poole Hospital.”

Rob Way, Commercial Services System & Programme Lead, Poole Hospital NHS Foundation Trust

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